Health Fair and Community Event Participation

Regional Medical Center is dedicated to improving the health and well being of the Memphis community by providing compassionate care and exceptional services. Beyond the walls of our hospital we do so by educating individuals on how to have an overall better quality of life. We are focused on ensuring that quality health is offered in the areas we serve, while assisting these communities in developing programs to improve healthcare access. As part of our mission to promote community health, Regional Medical Center regularly participates in various community health fairs and events.

If you are interested in having Regional Medical Center present at your next health fair or community event, please take note of the guidelines below before submitting a request form online.  


Health Fair and Community Events Participation Guidelines:
In the interest of customer service and health promotion, customer response guidelines including criteria for screening health fair requests will be used to communicate effectively with community groups and individuals seeking Regional Medical Center’s participation in various health fairs and community events. The purpose of these health fairs and community events should lend themselves to:

  • promote health awareness;
  • increase self-assessment abilities through interactive learning experiences;
  • encourage participants to assume responsibility for their own health choices through development of a personal wellness plan for maximizing health throughout life;
  • use health screening information for early disease detection and to increase understanding of how the body functions;
  • reassure and to encourage participants to continue healthy behaviors;
  • increase understanding of available healthcare and health promotion resources in local communities;
  • promote effective use of community resources by encouraging cooperation among private, voluntary, and government sectors;
  • promote seamless continuum of care by developing a referral and follow-up system; and
  • ensure the use of measurement tools that capture healthy outcomes and impacts.

*** ONLINE FORM HERE***
Health Fair or Community Event Request Form

Response to requests for Health Fair or Community Event participation:
All requests will be screened (based on the established criteria below) by the Department of Community Affairs & Engagement/Volunteer Services within 24 hours, to determine if the request will be considered for possible participation. If it is determined that a request meets criteria, the request will be presented to the department manager for a decision on Regional Medical Center’s participation. A response should be given to the requesting party within 48 hours as to whether or not the Regional Medical Center at Memphis will participate in their activity.

Criteria for determining whether or not the Regional Medical Center will accommodate a health fair or community event request:
The following screening criteria will be used to initially determine Regional Medical Center’s participation in health fairs or community events. Additional criteria may be developed by individual programs and services to identify criteria specific to their particular program objectives and available resources.

SCREENING CRITERIA

  • Timeliness – requests must be received a minimum of 6-weeks prior to the event date.
  • Service match – specific requests for services or activities should align with the mission, vision, and outreach objectives and services of the Regional Medical Center.
  • Strategic Plan – participation would support the Regional Medical Center strategic plan.
  • Resource availability – determine if Regional Medical Center personnel and resources are available to comply with the request (would this be an effective use of our resources?).
  • Date availability – are Regional Medical Center personnel or resources available for the date/time requested?
  • Target audience – Is the event audience one that the Regional Medical Center wants to connect with, and will the number of people attending the event be sufficient to make a worthwhile impact?
  • Event sponsor – requesting party should represent a credible organization; there should be evidence that their event is well-planned and organized.

Follow up on confirmed health fair/event participation:
When a decision is made to comply with a request for health fair or community event participation, a representative of the Department of Community Affairs & Engagement/Volunteer Services will communicate with the requesting party and coordinate Regional Medical Center’s participation. This includes scheduling of Regional Medical Center staff and providing a professional display and/or services appropriate to the event or activity. An evaluation form should also be completed following participation in each health fair or community activity. If you have any questions, contact Manager, Community Affairs & Engagement/Volunteer Services Lori Spicer Robertson at (901) 545-8446 or lspicer@the-med.org.